Energy Dialogues, Inc. Release, Waiver, and Event Terms & Conditions

Effective Date: 8.8.25

Applies To: All in-person and virtual Energy Dialogues, Inc. events, including those held in California, Texas, Washington, D.C., and other locations (each, an “Event”).

These terms apply to you and to Energy Dialogues, Inc., a California corporation, and its parents, subsidiaries, and affiliates (collectively, “Energy Dialogues”).

By registering for, purchasing a pass to, or attending an Event, you (“Attendee”) agree to this Release and Waiver of Liability, Assumption of Risk, Indemnification, and Arbitration Agreement (the “Agreement”). If you are registering on behalf of another person, you represent that you are authorized to bind that person to this Agreement.

1. Registration, Payment & Taxes

Payment is due at booking. Entrance is guaranteed only once Energy Dialogues (“Energy Dialogues”) receives full payment. All fees are in U.S. dollars and exclusive of taxes, which will be added where applicable. You are responsible for any bank, wire, or card fees. Initiating a chargeback does not constitute cancellation. You remain responsible for all amounts due, and unjustified chargebacks may incur recovery costs and interest at the maximum rate allowed by law. Promotional and discount codes must be applied at the time of registration; there is no retroactive application. Discounts cannot be combined with other offers and may not apply to all ticket types.

2. Substitutions, Transfers & Credentials

If you cannot attend, you may send a qualified substitute from the same organization at no extra charge by notifying Energy Dialogues in writing at least 48 hours before the Event. ED may allow a one-time transfer of your registration to a different Energy Dialogues Event, subject to availability and applicable price differences. Badges and credentials are personal and non-transferable, and may not be shared, split, or resold. Energy Dialogues may refuse or revoke credentials for violations of these Terms, the Code of Conduct, or Antitrust Guidelines.

3. Cancellations, Credits & Refunds

Cancellations must be received in writing at least fourteen (14) days before the Event start date. If timely received, Energy Dialogues will issue a credit equal to 100% of the attendee fee paid (“Credit”). No cash refunds will be issued under any circumstances for attendee-initiated cancellations. Credits must be used within one (1) year of issuance, apply only to registration fees (not sponsorships, exhibits, memberships, workshops with limited capacity, or third-party add-ons), are single-use, non-transferable, and cannot be combined with other promotions unless Energy Dialogues agrees in writing. Cancellations received fewer than 14 days before the Event, non-attendance, or non-payment do not entitle you to a credit. If Energy Dialogues cancels an Event for reasons other than force majeure, you will receive a full refund of paid registration fees. Force majeure means an event or circumstance beyond a party’s reasonable control, such as natural disasters, government orders, labor strikes, terrorism, or pandemics, that prevents or materially delays performance of contractual obligations. If Energy Dialogues cancels, postpones, reschedules, relocates, or converts an Event due to force majeure, Energy Dialogues will issue a 100% Credit of paid registration fees. Energy Dialogues is not liable for attendee costs including travel or lodging.

4. Terms Subject to Change

Speakers, content, timing, and venues are subject to change. Energy Dialogues is not liable for any delay, failure, or Event modification due to causes beyond its reasonable control, including but not limited to acts of God, weather, strikes, labor disputes, epidemics or pandemics, governmental orders, wars, terrorism, civil disturbances, utility failures, supply chain or technology outages, or venue issues.

5. Code of Conduct & Antitrust Guidelines

EnD is committed to fostering a professional, respectful environment. By attending, you agree to act professionally. Events are professional, B2B forums. You agree to refrain from harassment or discrimination as determined by Energy Dialogues in its sole discretion, comply with venue rules, and avoid prohibited discussions under U.S. antitrust law (including pricing, market allocation, and bid rigging). You must respect dialogue, as Events are designed to bring together diverse perspectives, and conduct that shuts down respectful discussion will not be tolerated. Energy Dialogues may deny or revoke access to individuals whose participation conflicts with Event purpose, capacity, or security without refund or credit. Attendees must be 18 years of age or older unless Energy Dialogues expressly approves otherwise in writing.

6. Legal Guidelines

Attendees must comply with all applicable laws and regulations, including antitrust, anti-corruption, and trade sanctions/export controls. Energy Dialogues may require documentation of compliance, including government-issued identification.

Energy Dialogues enforces strict compliance with U.S. and international antitrust and competition laws. Prohibited discussions include: current or future prices, price changes, or pricing strategies; market allocation, customer allocation, or bid rigging; production/output levels, capacity restrictions, or market boycotts; and sharing competitively sensitive data without prior legal clearance. Violation of antitrust rules can expose individuals and their employers to civil and criminal liability. Any participant engaging in prohibited conduct will be immediately removed.

7. Safety & Security

Attendees must follow all venue, platform, and Energy Dialogues security procedures. Weapons, firearms, and hazardous materials are prohibited at Event venues to the fullest extent permitted by law, including in Texas notwithstanding open-carry allowances. Energy Dialogues and the venue may refuse entry or remove violators.

8. Assumption of Risk

Attending an Event involves inherent risks, including risk of injury, accident, illness, or exposure to communicable disease. You voluntarily assume all risks associated with attendance and are responsible for your own health decisions.

9. Release of Liability

To the fullest extent permitted by California law, you release, waive, and discharge Energy Dialogues, its officers, directors, shareholders, employees, contractors, sponsors, partners, agents, and affiliates from any and all claims, liabilities, damages, or expenses arising out of or related to your attendance at the Event, including those arising from ordinary negligence. This release does not extend to gross negligence, willful misconduct, or any rights that cannot be waived as a matter of law.

10. Indemnification

You agree to fully indemnify, defend, and hold harmless Energy Dialogues, its parents, subsidiaries, affiliates, successors, assigns, and each of their respective shareholders, officers, directors, partners, employees, contractors, representatives, and agents (collectively, the “Indemnified Parties”) from and against any and all claims, demands, actions, suits, proceedings, losses, liabilities, damages, judgments, settlements, penalties, fines, costs, and expenses (including without limitation reasonable attorneys’ fees and costs of investigation) that arise out of, relate to, or result from your participation in or attendance at the Event. This indemnification obligation expressly includes, without limitation: (i) claims arising from your breach of this Agreement; (ii) claims arising from your violation of any applicable law, regulation, or the rights of any third party; (iii) claims for personal injury, property damage, or other harm caused in whole or in part by your acts or omissions; and (iv) claims asserted by your guests or invitees. You agree that your indemnification obligations shall survive the conclusion of the Event and shall be enforceable to the maximum extent permitted by California law.

11. Media & Use of Likeness

Events may be photographed, filmed, and audio-recorded by Energy Dialogues or its partners. By attending, you consent to such recording and to Energy Dialogues’ use of your image, voice, and likeness in any media, in whole or as edited or modified by Energy Dialogues in their sole discretion, for editorial, educational, or promotional purposes, without compensation. For California events, you expressly consent to audio recording consistent with California law. If you object, you must notify Energy Dialogues in writing at least 48 hours prior to the Event. No live streaming, recording, or rebroadcasting of sessions by attendees is permitted without prior written permission from Energy Dialogues and the speaker. Energy Dialogues may display your name, company, and title on badges, attendee lists, and Event materials including digital apps.

12. Privacy & Data Sharing

By registering, you consent to Energy Dialogues processing your business contact details (name, title, employer, work email, and work phone) for Event operations and relevant communications. Energy Dialogues may share your business contact details with Event sponsors and partners for post-Event follow-up unless you opt out by emailing webmaster@energy-dialogues.com before the Event starts or via unsubscribe mechanisms thereafter. Energy Dialogues will handle personal data in accordance with its Privacy Policy [insert link]. California residents may have additional rights under applicable law; see the Privacy Policy for how to exercise them.

13. Intellectual Property

All Event content, including presentations, slides, recordings, and papers, is owned by Energy Dialogues or the respective speakers or licensors. No redistribution, publication, or commercial use is permitted without prior written permission. Energy Dialogues names and logos are trademarks of Energy Dialogues and may not be used without express written permission.

14. Third-Party Services, Travel & Accommodation

Energy Dialogues is not responsible for services provided by third parties, including venues, hotels, transportation providers, or virtual platforms. Their terms apply to you. You are solely responsible for visas, travel documents, and travel insurance. Energy Dialogues is not liable for travel delays or costs, even if the Event is changed or canceled.

15. Dispute Resolution; Arbitration; Class Action Waiver

Any controversy, claim, or dispute arising out of or relating to this Agreement shall be settled in the following order of preference: (1) By good faith negotiation between representatives of the Parties who have authority to fully and finally resolve the dispute; (2) If necessary, by non-binding mediation at a location acceptable to both Parties in San Diego County, California, using a neutral mediator (in any mediation, the Parties shall equally share the cost of the mediator and otherwise bear their own respective costs); or (3) As a last resort only, by binding arbitration in San Diego County, California. Such arbitration shall be conducted in accordance with the then prevailing commercial arbitration rules of the American Arbitration Association, with the following exceptions if in conflict: (a) one arbitrator shall be chosen by the American Arbitration Association; (b) each Party to the arbitration will pay its pro rata share of the expenses and fees of the arbitrator, together with other expenses of the arbitration incurred or approved by the arbitrator; and (c) arbitration may proceed in the absence of any Party if written notice (pursuant to the Arbitrator’s rules and regulations) of the proceeding has been given to such Party. The Parties agree to abide by all decisions and awards rendered in such proceedings. Such decisions and awards rendered by the arbitrator shall be final and conclusive and may be entered in any court having jurisdiction thereof as a basis of judgment and of the issuance of execution for its collection. All such controversies, claims or disputes shall be settled in this manner in lieu of any action at law or equity, provided however, that nothing in this subsection shall be construed as precluding bringing an action for injunctive relief or other equitable relief. The Arbitrator shall not have the right to award punitive damages or speculative damages to either Party and shall not have the power to amend this Agreement. IF FOR ANY REASON THIS ARBITRATION CLAUSE BECOMES NOT APPLICABLE, THEN EACH PARTY, TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, HEREBY IRREVOCABLY WAIVES ALL RIGHT TO TRIAL BY JURY AS TO ANY ISSUE RELATING HERETO IN ANY ACTION, PROCEEDING OR COUNTERCLAIM ARISING OUT OF OR RELATING TO THIS AGREEMENT OR ANY OTHER MATTER INVOLVING THE PARTIES HERETO. NEITHER PARTY CAN BRING A CLAIM AS A PLAINTIFF OR CLASS MEMBER IN A CLASS ACTION, CONSOLIDATED ACTION, OR REPRESENTATIVE ACTION. THE ARBITRATOR CANNOT COMBINE MORE THAN ONE PERSON’S CLAIM INTO A SINGLE CASE, AND CANNOT PRESIDE OVER ANY CONSOLIDATED, CLASS, OR REPRESENTATIVE ARBITRATION PROCEEDING, UNLESS BOTH PARTIES AGREE OTHERWISE IN WRITING. THE ARBITRATOR’S DECISION OR AWARD IN ONE PERSON’S CASE CAN ONLY AFFECT THE PERSON WHO BROUGHT THE CLAIM, AND CANNOT BE USED TO DECIDE DISPUTES WITH OTHERS. The prevailing party in any action instituted relating to this Agreement shall not be entitled to recover from the non-prevailing Party its reasonable attorneys’ fees or other expenses incurred in such action.

If arbitration is found unenforceable, exclusive jurisdiction and venue shall be the state or federal courts located in San Diego County, California.

16. Miscellaneous

Energy Dialogues may update these Terms from time to time. The version in effect on the Event start date governs your attendance. If any provision is held invalid, the remaining provisions remain in full force. A party’s failure to enforce any term is not a waiver. These Terms (and any incorporated policies referenced herein) constitute the entire agreement between you and Energy Dialogues regarding Event attendance and supersede prior understandings. Notices to Energy Dialogues must be sent to webmaster@energy-dialogues.com with a copy to [insert mailing address]. Energy Dialogues may assign its rights or obligations under these Terms. You may not assign without Energy Dialogues’ prior written consent. This Agreement is governed by the laws of the State of California. If any provision is held invalid, the remainder shall remain in full force.